Pre-Award Administrator

Date: Jan 17, 2023

Location: Saudi Arabia

Company: King Abdullah University of Science & Technology

Job Purpose:


Within the Pre-Award and Contracts Team/Office of Research Funding and Services this role is to manage and facilitate research applications to sponsors, as well as proposal development and budgeting of all sponsored research activities in alignment with KAUST policies and procedures, in particular any approval processes required.


Major Accountabilities:


You will:


  • Provide direct advice and assistance to KAUST faculty on sources of funding and the requirements of sponsors.


  • Work with international funders and KAUST sponsors.


  • Manage and administer research applications in reply to internal or external funding calls.


  • Support the development of pre-award processes and policies in particular with regards to costing, pricing and ethical compliance requirements. 


  • Review all proposal submissions in compliance with KAUST policies and follow a sound approval process, in particular ensuring that applications are evaluated, and priced in accordance with KAUST policy.


  • Liaise with the Awards and Contracts Specialists, review sponsor’s terms and conditions for suitability of funding.


  • Ensure that research proposals are signed off in accordance with the applicable KAUST protocols and proposal alignment with KAUST strategies.


  • Organize and run training programs and workshops for faculty on proposal development and other aspects of funded research activities.


  • Work with the Awards and Contracts Specialists as well as other internal departments, in particular the Technology Transfer Office on any intellectual property issues in research proposals and for industrial sponsors.


  • Support Post Award administrators for activating new projects.  Undertake other work as may be required by the Manager




  • A Bachelor’s degree, preferably in science, engineering, business or in another area applicable to job requirements, or a professional qualification of equivalent standing. 




You will have:


  • 3-6 years of experience working in a relevant field, preferably in higher education.
  • Prior experience in developing and/or managing research-related projects or project funding is a must.
  • Experience of working in an international environment is desirable; Arabic knowledge is a plus.